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Apa itu Gaji
Gaji merujuk kepada proses mengurus dan mengagihkan gaji, gaji, bonus, dan bentuk pampasan lain kepada pekerja. Ia melibatkan beberapa tugas utama untuk memastikan pekerja dibayar dengan tepat dan tepat pada masanya, dan semua keperluan undang-undang dan peraturan dipenuhi.
Jenis Gaji
Sistem penggajian manual bergantung pada rekod kertas atau hamparan untuk mengira dan memproses senarai gaji. Kaedah ini melibatkan pengiraan gaji, potongan dan cukai secara manual.
Penyata Gaji diurus menggunakan perisian hamparan seperti Microsoft Excel atau Helaian Google, yang mana data gaji dimasukkan secara manual dan formula digunakan untuk mengira gaji, cukai dan potongan.
Perisian ini mengautomasikan proses penggajian, termasuk pengiraan gaji, potongan cukai, penjanaan slip gaji dan penjanaan laporan.
Sistem gaji berasaskan awan membolehkan perniagaan mengakses dan mengurus data senarai gaji melalui internet. Ia mengemas kini secara automatik, mengendalikan pemfailan cukai dan memastikan pematuhan.
Pembekal pihak ketiga menguruskan keseluruhan proses penggajian, termasuk pengiraan gaji, pemfailan cukai dan memastikan pematuhan.
Sistem ini menggabungkan pemprosesan gaji dengan fungsi pengurusan sumber manusia, seperti penyimpanan rekod pekerja, pengurusan faedah dan penjejakan prestasi.
Sistem gaji yang direka untuk pekerja setiap jam, di mana gaji adalah berdasarkan jam bekerja. Ia mungkin termasuk ciri untuk menjejak lebih masa, masa cuti berbayar dan pengurusan syif.
Sistem ini direka bentuk untuk pekerja yang gajinya berdasarkan komisen, seperti jurujual. Pekerja biasanya menerima gaji pokok ditambah komisen berdasarkan jualan atau prestasi.
Kelebihan & Kekurangan menggunakan Sistem Gaji
Manual Payroll System
Pros: Ideal for small businesses with few employees, as it is the lowest-cost option.
Cons: Time-consuming, error-prone, and difficult to scale. It poses a higher risk of non-compliance with tax laws and payroll regulations.
Spreadsheet-Based Payroll
Pros: Low cost and customizable, it allows for some automation of payroll tasks.
Cons: Still requires manual data entry, prone to errors, and lacks features like automated tax filing or compliance updates.
Automated Payroll Software
Pros: Reduces human errors, generates tax reports automatically, ensures compliance, saves time, and is suitable for businesses with a moderate number of employees.
Cons: May require purchasing software licenses and some learning curve for employees to use.
Cloud-Based Payroll System
Pros: Accessible from anywhere, real-time data updates, automatic updates, scalable, and integrates with other systems like accounting software.
Cons: Subscription fees can add up, and long-term costs can increase as the business grows.
Integrated Payroll System
Pros: Centralized data, reduces duplicate data entry, improves efficiency, and automates tax filing and benefits management.
Cons: Higher upfront costs, more complex to implement, and requires investment in both HR and payroll software.
Hourly Payroll System
Pros: Ideal for businesses with hourly employees, automates calculations based on hours worked and overtime.
Cons: May not be suitable for salaried employees and could become complicated for large hourly workforces.
Commission-Based Payroll
Pros: Flexible pay structure based on employee performance, motivates employees to increase sales and performance.
Cons: Payroll calculations can be complex, especially when commissions fluctuate and vary from employee to employee.
Outsourced Payroll Services
Pros: Saves time, reduces human errors, ensures tax compliance, and offloads administrative work.
Cons: More expensive than in-house systems, and businesses have less control over the payroll process.
Analisis & Laporan
| Payroll System Type | Kos (1 = Sangat Mahal, 10 = Sangat Mampu Milik) | Kecekapan Masa (1 = Sangat Lambat, 10 = Sangat Cepat) | Ketepatan (1 = Sangat Tidak Tepat, 10 = Sangat Tepat) |
Kebolehskalaan (1 = Tidak Boleh Berskala, 10 = Sangat Berskala) |
Kerumitan (1 = Sangat Kompleks, 10 = Sangat Mudah) | Keseluruhan Kesesuaian (1 = Lemah, 10 = Cemerlang) |
| Sistem Gaji Manual | 10 | 1 | 3 | 1 | 1 | 1 |
| Gaji Berasaskan Spreadsheet | 8 | 3 | 6 | 4 | 6 | 3 |
| Perisian Gaji Automatik | 6 | 8 | 9 | 8 | 8 | 8 |
| Sistem Gaji Berasaskan Awan | 5 | 9 | 9 | 10 | 7 | 8 |
| Perkhidmatan Penyumberan Luar Gaji | 3 | 10 | 10 | 9 | 9 | 7 |
| Sistem Gaji Bersepadu | 6 | 9 | 10 | 10 | 7 | 9 |
| Sistem Gaji Setiap Jam | 7 | 7 | 7 | 6 | 6 | 6 |
| Gaji Berasaskan Komisen | 6 | 7 | 9 | 7 | 6 | 7 |